College Counseling Coordinator
Job DetailsJob Location The Governors Academy - Byfield, MA Description OUR SCHOOLThe Governor's Academy, the oldest boarding school in New England, inspires and engages inquisitive students in ninth through twelfth grade.
Our 456-acre campus is thirty miles north of Boston and five miles south of Newburyport, a classic New England coastal town.
Govs has approximately 400 students and 200 employees.
Govs faculty and staff are committed to creating and cultivating an intentionally diverse and inclusive community that allows students to learn from each other's unique backgrounds and experiences, discover their passions, find and use their distinctive voices, and achieve academic and co-curricular excellence.
We welcome applications from candidates of all backgrounds.
Adults in our community are professionals who appreciate individuality, collaboration, and service to others so we can go far together.
POSITION SUMMARYThe College Counseling Coordinator provides administrative support to the College Counseling Office.
The College Counseling Coordinator organizes, coordinates, and performs administrative duties requiring independent judgment, discretion, and confidentiality.
The coordinator reports to the Director of College Counseling.
This is a full-time, hourly staff position with benefits.
Greet all visitors to the College Counseling Office including students, parents, and college representatives.
Support college counselors' work with students throughout the college application process.
Work with college counselors to create and implement College Counseling programs and special events.
Assist the Director of College Counseling and Associate Directors with special projects and in preparing materials as necessary.
Schedule and coordinate visits by over 100 college representatives each fall, including online calendar management Publicize and send email reminders to students regarding college visits and maintain visuals on the flat screen in Phillips Lobby Order supplies and prepare maintenance requests.
Ensure information accuracy of all new entries and updates of students in the SCOIR database, including all profile information, test scores, transcripts, GPA, recommendations, and additional documents as necessary.
Assist with administrative aspects of AP, ACT, and SAT testing.
SCOIR database support:
update student, teacher, and college representative information, upload transcripts and recommendations, research and resolve all inquiries regarding student college application materials from educational institutions, submit final transcripts to attending colleges for graduating seniors Support Spring BISCCA College Fair, i.
e.
, send invitations and track RSVPs for college representatives.
Generate database reports for CCO Report to the Governor's Board of Trust.
Schedule meetings with CCO and other departments as needed.
Prepare Google forms, sheets, and documents and maintain Google Calendar.
Reconcile department bills for the Business Office.
Work with ArborBridge Test Prep agency for sophomore ACT and SAT diagnostic testing and tutorials.
Transcript Release Authorization forms and sending transcripts to coaches for recruitment purposes Upload transcripts to the NCAA Eligibility Center.
Maintain spreadsheets for each class of recruited athletes, with the name of the student and the name of the college.
Maintain Google sheets for students who request a transfer to another college or university.
Work with Academic Office to obtain complete current and previous transcripts for all currently enrolled students and to manage transcript requests from alumni Qualifications QUALIFICATIONS Bachelor's degree is preferred, and/or 3 or more years of equivalent work experience.
Excellent verbal and written communication skills.
Strong Google Office skills are crucial.
Proven ability to utilize and develop electronic spreadsheets.
Experience with Veracross and SAO is preferred but not required.
Must be attentive to detail.
Accurate and timely data entry and reporting skills.
Ability to organize workload, multi-task, adapt quickly to change, and deliver under deadlines.
Ability to develop and maintain cooperative and professional working relationships.
Prior work experience in college counseling is not required, though some knowledge of independent and/or boarding school life is helpful.
Must be able to work collegially; must be committed to working in a diverse community and have the ability to communicate effectively with diverse populations.
SUPERVISION RECEIVEDThis position reports directly to the Director of College Counseling.
SUPERVISION OF OTHERSThis position does not supervise others.
HOURSFull-Time, non-exempt position.
Hours are 30 hours per week during the academic year and may be less during June, July, and August.
The total hours might not exceed 1,560 hours.
Work from home is available during certain times of the year.
BENEFITSBenefits are available with this position.
PHYSICAL DEMANDS Occasional lifting, bending, and climbing stairs.
Frequent talking, listening, walking, sitting, and standing.
Ability to perform multiple concurrent tasks and function in a fast-paced working environment.
WORK ENVIRONMENTThe successful candidate will be flexible, enthusiastic, hardworking, and responsible, and will enjoy a very busy work environment in which he or she will meet many people on a daily basis.
The Governor's Academy is a non-smoking campus.
Recommended Skills Administration Attention To Detail Boarding School Communication Confidentiality Data Entry Estimated Salary: $20 to $28 per hour based on qualifications.
Our 456-acre campus is thirty miles north of Boston and five miles south of Newburyport, a classic New England coastal town.
Govs has approximately 400 students and 200 employees.
Govs faculty and staff are committed to creating and cultivating an intentionally diverse and inclusive community that allows students to learn from each other's unique backgrounds and experiences, discover their passions, find and use their distinctive voices, and achieve academic and co-curricular excellence.
We welcome applications from candidates of all backgrounds.
Adults in our community are professionals who appreciate individuality, collaboration, and service to others so we can go far together.
POSITION SUMMARYThe College Counseling Coordinator provides administrative support to the College Counseling Office.
The College Counseling Coordinator organizes, coordinates, and performs administrative duties requiring independent judgment, discretion, and confidentiality.
The coordinator reports to the Director of College Counseling.
This is a full-time, hourly staff position with benefits.
Greet all visitors to the College Counseling Office including students, parents, and college representatives.
Support college counselors' work with students throughout the college application process.
Work with college counselors to create and implement College Counseling programs and special events.
Assist the Director of College Counseling and Associate Directors with special projects and in preparing materials as necessary.
Schedule and coordinate visits by over 100 college representatives each fall, including online calendar management Publicize and send email reminders to students regarding college visits and maintain visuals on the flat screen in Phillips Lobby Order supplies and prepare maintenance requests.
Ensure information accuracy of all new entries and updates of students in the SCOIR database, including all profile information, test scores, transcripts, GPA, recommendations, and additional documents as necessary.
Assist with administrative aspects of AP, ACT, and SAT testing.
SCOIR database support:
update student, teacher, and college representative information, upload transcripts and recommendations, research and resolve all inquiries regarding student college application materials from educational institutions, submit final transcripts to attending colleges for graduating seniors Support Spring BISCCA College Fair, i.
e.
, send invitations and track RSVPs for college representatives.
Generate database reports for CCO Report to the Governor's Board of Trust.
Schedule meetings with CCO and other departments as needed.
Prepare Google forms, sheets, and documents and maintain Google Calendar.
Reconcile department bills for the Business Office.
Work with ArborBridge Test Prep agency for sophomore ACT and SAT diagnostic testing and tutorials.
Transcript Release Authorization forms and sending transcripts to coaches for recruitment purposes Upload transcripts to the NCAA Eligibility Center.
Maintain spreadsheets for each class of recruited athletes, with the name of the student and the name of the college.
Maintain Google sheets for students who request a transfer to another college or university.
Work with Academic Office to obtain complete current and previous transcripts for all currently enrolled students and to manage transcript requests from alumni Qualifications QUALIFICATIONS Bachelor's degree is preferred, and/or 3 or more years of equivalent work experience.
Excellent verbal and written communication skills.
Strong Google Office skills are crucial.
Proven ability to utilize and develop electronic spreadsheets.
Experience with Veracross and SAO is preferred but not required.
Must be attentive to detail.
Accurate and timely data entry and reporting skills.
Ability to organize workload, multi-task, adapt quickly to change, and deliver under deadlines.
Ability to develop and maintain cooperative and professional working relationships.
Prior work experience in college counseling is not required, though some knowledge of independent and/or boarding school life is helpful.
Must be able to work collegially; must be committed to working in a diverse community and have the ability to communicate effectively with diverse populations.
SUPERVISION RECEIVEDThis position reports directly to the Director of College Counseling.
SUPERVISION OF OTHERSThis position does not supervise others.
HOURSFull-Time, non-exempt position.
Hours are 30 hours per week during the academic year and may be less during June, July, and August.
The total hours might not exceed 1,560 hours.
Work from home is available during certain times of the year.
BENEFITSBenefits are available with this position.
PHYSICAL DEMANDS Occasional lifting, bending, and climbing stairs.
Frequent talking, listening, walking, sitting, and standing.
Ability to perform multiple concurrent tasks and function in a fast-paced working environment.
WORK ENVIRONMENTThe successful candidate will be flexible, enthusiastic, hardworking, and responsible, and will enjoy a very busy work environment in which he or she will meet many people on a daily basis.
The Governor's Academy is a non-smoking campus.
Recommended Skills Administration Attention To Detail Boarding School Communication Confidentiality Data Entry Estimated Salary: $20 to $28 per hour based on qualifications.
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